Custom broker agency Eduardo Castañeda Gonzales S.C. was searching for a solution to implement electronic forms throughout their company due to new laws passed by the government of Mexico requiring all companies to issue electronic invoices. After gathering information on outside vendors and in-house solutions they decided to use their own tools to keep their information secure and reduce costs simultaneously.
IT Manager, Alicia Duarte, compared many solutions and decided to use Compleo because of its flexibility, affordable investment and easy implementation. AA Eduardo uses 6 IBM Servers System 3200, Two AS400s, one Model 170 and another Model 200 to run its business. Invoicing was previously handled through pre-printed forms.
The process of creating and distributing electronic forms was implemented throughout the company in just 5 days. That included building the necessary templates, creating a government approved digital signature and automating the whole process. An additional five days of testing helped complete the implementation within just ten days. “We had excellent technical support and we did not have to train employees, which reduced the cost and time of implementation” said Alicia Duarte.
Compleo Supervisor is used for automation, it applies pre-built templates to spools files the instant they appear while generating purchase orders in PDF and XML formats, as required by Mexican law. The PDF’s and XML documents are then automatically delivered using web services.
With Compleo, the Agency produces more than 3,000 purchase orders a month in electronic format that comply with the laws of the Mexican government. The process is fully automatic; allowing the company to focus on other areas “I can completely forget about these electronic forms since Compleo is very easy to use and automates the process, giving me extra time to focus on other areas” said Alicia Duarte.
The use of Compleo by AA Eduardo Castañeda “has been very satisfactory, because of its ease of use, proper functioning, and quality support”. In the coming months Alicia expects to use the same Compleo tools to redesign and automate additional business documents and customize reports.
About Custom Broker Agency Eduardo Castañeda Gonzales S.C.
Custom broker agency founded in 1919 in Tampico, Tamaulipas with Corporate offices located in the city of Piedras Negras, Coahuila, Nuevo Laredo, Tamaulipas; Colombia, Monterrey, Nuevo Leon; Mexico City and Veracruz. They also have representations in the Mexico City International Airport, Manzanillo, Colima; Tampico, Altamira and Matamoros, Tamaulipas, Lázaro Cárdenas Michoacán, Cd. Juarez Chihuahua, Nogales Sonora and Mexicali Baja California Norte.