What is a digital signature?
A digital signature is the electronic equivalent of an authorized signature. These are used to both authenticate a signed document and validate the signer’s identity. A digital signature ensures that the document won’t be changed or tampered with. This applies both in terms of content and verifying personnel.
Are digital signatures and electronic signatures the same?
No. Although both digital and electronic signatures serve a similar purpose, they differ in various aspects of usage and implications. Digital signatures are a type of electronic signature which provide the highest level of information integrity, and therefore, security. Electronic signatures (e-signatures) are more commonly used as digital representations of ink signatures. Digital signatures are more concerned with upholding the document’s integrity and verifying signer authenticity.
To learn more about the difference between digital and e-signatures, read our blog.
Symtrax specializes in providing digital and electronic signatures to meet your business needs. Our end-to-end digital signature solution can meet all compliance concerns. Furthermore, with our e-signature solution, you can conveniently sign documents from any device and any location.
What are digital signature certificates and how do I obtain them?
A digital signature certificate contains essential information about the signer’s identity. This serves as verification for the signer and assists in authenticating the information they provide.
In addition, a digital signature certificate can only be issued through a licensed Certifying Authority (CA) to individuals and organizations.
Note: W.e.f 1st January 2021, only class 3 digital signature certificates to be issued and the issuance of class 2 digital signature certificates are to be discontinued in the Republic of India. Therefore, you can obtain class 3 digital signatures certificates from a Certifying Authority (CA) under legal regulations.
How do digital signatures work?
Once applied, a digital signature works using data encryption. This can only be completed by a private key and verified by a public key on the receiver’s end. Any detected mismatches invalidates the document. This verification process is called Public Key Infrastructure (PKI).
Why do I need digital signatures?
Digital signatures let you move from a paper-dependent workspace to a more secure and organized process. Furthermore, you can use digital signatures to meet customer requirements as well as internal compliance. This can apply to all kinds of documents, including invoices, requisitions, purchase orders, and more.
Read our blog about digital signatures and their importance for more details.
Symtrax allows for complete legal and internal compliance adherence. Implement a seamless digital signature workflow and improve productivity.
How can I use digital signatures?
Symtrax offers a range of options to make digital signing convenient and compatible with your business processes.
Sign your business documents from remote operating locations using digital signature certificates stored in portable USB dongles.
Sign documents directly using secure, password-protected PFX files stored on your server.
Can I use a digital signature for my SAP-generated business documents?
Yes. You can automatically add digital signatures and process documents directly from SAP (or other ERPs).
Symtrax offers digital signature automation services with certified SAP connectors to automate document capture, signature, distribution, and storage.
Furthermore, you can automatically sign business documents in bulk for faster turnaround and greater efficiency.
To protect highly sensitive information, you can also sign using special technologies, such as Hardware Security Modules (HSM), with certificates stored in dedicated encrypted devices.