What is Order-X and how can it add value to your electronic ordering?
Sending a purchase order in the correct data format from your purchasing department to your supplier is critical. Order-X will assist you in completing this.
Order-X is the new European standard designed to make your electronic ordering simpler and quicker. The Order-X format mirrors the electronic invoice format of Factur-X as it uses identical data structures. Here, an Order-X purchase order is an XML file embedded in a PDF/A-3. It is resulting in a single, secure option that is equally human and machine-readable. Order-X is based on the international data model of the United Nations UN / CEFACT Supply Chain Reference Data Model (SCRDM). You can choose between three profiles: Basic, Comfort, and Extended. These profiles are designed to provide flexibility, whatever the size of your company.
To deliver your Order-X purchase orders to your chosen vendor, you need an efficient EDI (Electronic Data Interchange). Compleo Hybrid can assist you with processing your purchase orders into the Order-X format and the delivery of these purchase orders through an efficient EDI.
Compleo Hybrid Order-X takes your P2P to the next level
- Order-X can easily integrate into your existing ERP
There is no need to upgrade your existing ERP nor to implement a new purchasing process within your department. Thanks to specific IBM I, SAP, or web API connectors, the Compleo Hybrid Order-X solution lets you use your current ordering application without any change. Your existing IT resources remain independent while you can convert your existing ERP files or purchase orders into the Order-X format without any specialized coding needed. - Set up new vendors quickly
As the Order-X format is a universal standard, soon, many companies will be requested to work with it. The ease of connecting with new vendors who may utilize Order-X helps to promote a single, simplified purchase order process for all parties involved. You can further enhance this process with an efficient EDI as exchanged document data is easily interpreted without delay, helping you to receive information from your vendors quickly and the set-up of new vendors into your existing trade document process easily. - Integrate the Order-X format effortlessly
Your IT staff will welcome the integration of the Order-X format as it does not require the additional expertise of a specialized consultant. Compleo Hybrid offers a set of customizable modules to handle digital transformation and distribution steps for not only your Order-X purchase order but for any document format to partner with your existing EDI service or to offer an efficient EDI alternative. - Reduce the number of purchase orders rejected by your vendor
Often, manual input can cause your purchase orders to be incorrect and incomplete, resulting in them being rejected by your vendor. This leads to a delay in your purchase-to-pay process. Compleo Hybrid can assist in automating your purchase order recurring tasks. It can set up your Order-X format to be created via our RPA, reducing errors and the amount of rejected purchase orders. Whatever the existing file format of your purchase order (PDF, TXT, XML, Spool), Compleo converts it into the Order-X format all at once. What if your current order form does not include some of the fields Order-X requires? Then, Compleo Hybrid can query a database or use an SAP Remote Function Call to get the missing data. - Use Order-X to expand trade options with vendors in the EU
You can enjoy the use of Order-X even if your business is operating outside of the European Union. You can expand your trade options to purchasing from vendors within the European Union who request that your purchase orders be placed in the Order-X format. Further to this, your Order-X purchase order can integrate with other exchange standards and international platforms. - Choose Order-X, the format of the future for your purchasing department
As Order-X is based on the international data model of the United Nations UN / CEFACT Supply Chain Reference Data Model (SCRDM), it is a standardized format that is not industry-specific and may be widely accepted. It offers a purchase order which is an XML file embedded in a PDF/A-3. Therefore, it is both machine and human-readable. As its usability grows, many vendors may request they receive your purchase order in this Order-X format. For ease of trade and vendor satisfaction, particularly within the EU, using the Order-X format is advisable. Compleo Hybrid can assist you in integrating this new standard.
View how Order-X is enhanced with Compleo Hybrid.
Compleo Hybrid can process your purchase orders into the Order-X format and distribute them through the exchange method of your choice: Point-to-point connection or Value-Added Network (VAN)
Compleo Hybrid is a quick and effortless solution to modernize your P2P process
Compleo Hybrid is a complete solution offering flexible architecture options
Your ordering processes can be simplified into a single, efficient workflow with the assistance of Compleo Hybrid as it is a complete solution: By automating each step within your ordering process as we aim to enhance the converting, transforming, distributing, and archiving of your purchase orders, including those in the Order-X format, securely.
You can choose to deploy our solution either on-premise, in the cloud, or through a hybrid SaaS-based architecture.
An off the shelf customizable solution
Compleo Hybrid offers a complete solution that is customizable according to your business process needs. It will help integrate the Order-X format while offering you the exchange framework to distribute the purchase order to your chosen vendor through an efficient EDI that provides order status in a secure environment. Utilizing this off-the-shelf solution affords you the latest version upgrades, which are not chargeable.
Moreover, Compleo Hybrid offers you the ability to add an automated validation workflow or a significant step in your purchase-to-pay process, thus providing additional control steps.
Your Purchase order document exchanges are secure
The whole process is automated, preventing security breaches. Distribute your Order-X purchase order through the exchange method of your choice: Point-to-point connection or Value-Added Network (VAN) without having to give external access to the corporate network and opening ports to distribute your Order-X purchase order and receive status. Compleo Azure Gateway, a Microsoft Azure Cloud application, can offer you increased security by sending your documents directly to your recipient.
Keep your existing order distribution network or EDI
Compleo Hybrid not only converts your order file format but also conveys a very rich set of run modes including, but not limited to sending per email, sent to any kind of drive, using an FTP pilot, sending to SAP, using a Web Service. This allows you to deliver your Order-X files using your existing distribution network seamlessly.
Monitor your order status with a Modernized EDI workflow
Being able to monitor your Order-X purchase order status during each step of its distribution journey is a real advantage. Compleo Hybrid can help you track your purchase order via special tags, which are embedded into the document during the creation phase and deliver information back to you. You can receive this information via SMS, email, or special reporting and notification functions set up within your integrated Compleo solution. Thus, you will know when your vendor has received an order.
See how Order-X is optimized with Compleo Hybrid!
Upload an order form in PDF format and we will send you back an Order-X version.
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