Automate Accounts Payable Processes with Invoice Integration via SaaS Application
Enhance your existing procurement system with straightforward incoming invoice EDI processing
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Match your Accounts Payable Invoice Automation (APIA) system to your inbound invoice integration capabilities
Developing a straightforward inbound invoice process depends on adopting the latest technologies. Existing practices, such as OCR and email exchanges, are no longer satisfactory. What’s more, document interchange gaps can cost valuable time and money while simultaneously weakening supplier relationships. Compleo can help you automate Accounts Payable task to eliminate backlogs, optimize your DPO, and better manage inbound invoices. This can in turn lead to a higher AP turnover ratio for your teams.
As businesses scale up and staff cope with numerous inbound invoices, bottlenecks tend to appear. This can be due to OCR limitations and traditional network/human exchanges. When you automate Accounts Payable workflows, you guarantee that each invoice is delivered and managed on time, including invoice exceptions, building trust and increasing suppliers’ confidence.
Have you been looking for a smarter way to integrate all incoming invoices? Now you can leverage document standards (EDIFACT, GS1, X12, and XML) with SaaS technologies to help fix bottlenecks. Get the most from your existing investment by introducing a flexible inbound invoice workflow with Web EDI.
View supplier invoice status in real time
- Free up your AP team to focus on high-value activities
Introducing a touchless interface can reduce risk and save time. Compleo Hybrid integrates seamlessly with existing processes, so you can automate Accounts Payable workflows without any system changes. Using a mixture of SaaS and API technologies, our solution speeds up inbound invoice processing. We can also automate invoice reconciliation with ERP data, such as order forms. - Improve transparency for better supplier engagement
Providing an invoice deposit portal ensures all invoices can be tracked and monitored. Compleo sends all required invoice fields directly to your APIA systems for validation and further processing. This is accomplished by automating inbound invoice workflows. Furthermore, Compleo removes the risks associated with missing invoices. Capitalize on deadlines, while limiting the need for repeated manual updates. - Easier onboarding
Nowadays, supplier business users or IT departments are eager to replace traditional email, including PDF attachment exchanges, with a traceable, secure Web EDI process. To help with this, Compleo provide a flexible way to deliver invoices. Accept any file format and choose from three different ways to connect via an SaaS application. In addition, suppliers can effortlessly implement this new approach for simple invoice control and follow-up. - Make your existing AP investment more efficient
Too many companies are still using OCR to capture inbound invoice data. Unfortunately, this technology has consistently shown a lack of accuracy. Our solution recognizes structured formats and embedded metadata on electronic documents. This allows us to ensure inbound invoices are indexed correctly. As a result, you can eliminate character recognition errors, typing mistakes, and impacts on your existing Accounts Payable chain. Moreover, your company saves time and reduces Accounts Payable costs.
Introducing a flexible inbound invoice workflow with Web EDI
Compleo Gateway provides your vendors multiple ways to submit invoices in your preferred file format.
With Compleo, you can:
- Leverage API technologies with suppliers
- Receive high volumes of invoices via a SaaS application
- Transform invoices and integrate with AP invoice automation
- Allow your ERP to receive approved invoices seamlessly
- Access a user-friendly interface to assist with tracking invoices
Experience streamlined inbound invoice management with a secure and flexible Web EDI
Seamless integration with your existing APIA process
Compleo Hybrid does not require any change to existing AP technologies and processes. It uses SaaS technologies that allow businesses to reduce APIA bottlenecks. With certified ERP connectors and API, Compleo Hybrid makes it possible to trigger integration into Accounts Payable and deliver inbound invoices into your existing APIA processes.
Improved inbound invoice traceability and auditability
Every action taken on an inbound invoice is registered and stored. This both ensures traceability and paves the way for an audit trail. Additionally, every inbound invoice, valid or invalid, carries embedded metadata. This data can be used within an AP workflow and even sent back to your ERP/business systems, where your employees can easily find important information. The Compleo Hybrid SaaS platform can also trace invoices in real-time, providing you a second reference point for status details.
Trusted security and high performance
Compleo Gateway requires login authentication and provides document encryption to secure business document interchanges. In addition, Compleo Gateway leverages Microsoft Azure to optimize your bandwidth and offer high availability by mitigating network or system disruptions on both parties’ sides.
Fully scalable workflows
Compleo Hybrid lets you easily add notifications, document routing, and remote validation to closely integrate with your Accounts Payable process. You can adjust this to fit your system architecture as it changes over time.
Connect suppliers with ease via SaaS
As a SaaS portal, Compleo Gateway offers three ways to exchange business documents. Each of these is adapted to a specific supplier-customer relationship.
- If your supplier already uses an EDI format, it can automatically exchange its invoices through a Windows folder connected to our Robotic Process Automation (RPA).
- When a supplier and a customer want a full IT integration, they can use the API channel. As for suppliers sending small volumes of invoices, it is best to advise them to use structured formats such as XML or JSON, which most recent ERPs currently provide.
- If PDF is the only option, then Compleo Hybrid can read document properties to proceed with the exchange automatically.
In addition, Compleo Hybrid lets you integrate these exchanges into your current procedures. Our solution can read multiple document formats, including EDIFACT, GS1, UBL, UN/CEFACT CII, X12, Odette, to name a few. There is no need for your company to have expertise. Compleo Hybrid automatically creates a readable PDF invoice and embeds the original format within, allowing better understanding for business users.
Automate Accounts Payable processes with inbound invoice integration via SaaS Application.
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