Scaling your existing AP Invoice Automation (APIA) depends on inbound invoices integration capabilities
Developing a straightforward inbound invoice process relies on adopting the latest technologies. Existing practices such as OCR and email exchanges are no longer satisfactory. Accounts Payable personnel understand that document interchange gaps cost valuable time and money for your business while simultaneously weakening your supplier relationships. Our aim is to help eliminate AP backlogs, optimize your DPO, and achieve a higher AP turnover ratio for your teams by better managing inbound invoices.
As businesses scale and Accounts Payable staff cope with numerous inbound invoices, obvious bottlenecks tend to appear due to OCR limitations and traditional network/human exchanges. Automated workflows guarantee that the invoice is received and managed on time, including invoice exceptions, which builds trust and increases suppliers’ confidence.
Have you been looking for a smarter way to integrate all incoming invoices? Now you can leverage document standards (EDIFACT, GS1, X12, and XML) with SaaS technologies to help fix bottlenecks. Get the most from your existing investment by introducing a flexible inbound invoice workflow with Web EDI.
View supplier invoice status in real time
- Free up your AP team to focus on high-value activities
Introducing a supplier invoicing interface can dramatically increase touchless invoicing rates. Compleo Hybrid integrates seamlessly with your existing Accounts Payable department process without any system changes. Using a mixture of SaaS and API technologies, our solution speeds up inbound invoice processing. We can also automate invoice reconciliation with ERP data, such as order forms. - Improve transparency for better supplier engagement
Missing invoices are always a challenge as they can create relationship issues with key suppliers. Providing an invoice deposit portal ensures all invoices are tracked. By automating inbound invoice workflows, Compleo sends all required invoice fields directly to your APIA systems for validation and further processing. This action removes the risks associated with missing invoices, allowing you to capitalize on discount deadlines, while limiting the need for repeated manual updates. - Easier onboarding for supplier
Nowadays, suppliers’ business users or IT departments are eager to replace traditional email, including PDF attachment exchanges, with a traceable, secure Web EDI process. We provide a flexible way to deliver invoices both through the ability to accept any file format and through a SaaS application that offers three different ways to connect. Suppliers can effortlessly implement this new approach for simpler invoice control and follow-up. - Make your existing AP investment more efficient
Businesses have now spent many years establishing a structured methodology within the Accounts Payable function to prevent workflow breakdowns. Yet too many companies are still using OCR to capture inbound invoice data, although this technology has consistently shown its lack of accuracy. Our solution recognizes structured formats and embedded metadata on electronic documents. This technological leap allows us to ensure complete accuracy on the indexing of inbound invoices – no character recognition error, no typing mistakes, and no impact on the existing Accounts Payable chain. Moreover, delivering secure inbound invoice indexing into your ERP through a sophisticated document process automation results in significant time and cost reductions to your Accounts Payable function.
Introducing a flexible inbound invoice workflow with Web EDI
Compleo Gateway provides your vendors multiple ways to submit invoices in your preferred file format.
With Compleo, you can:
- Leverage API technologies with suppliers
- Receive high volumes of invoices via a SaaS application
- Transform invoices and integrate with AP invoice automation
- Allow your ERP to receive approved invoices seamlessly
- Access a user-friendly interface to assist with tracking invoices
Experience streamlined inbound invoice management with a secure and flexible Web EDI
Seamless integration with your existing APIA process
Compleo Hybrid does not require any change of existing AP technologies and processes. It uses SaaS technologies that allow businesses to reduce APIA bottlenecks. With certified ERP connectors and API, Compleo Hybrid makes it possible to trigger integration into Accounts Payable and deliver inbound invoices into your existing APIA processes.
Improved inbound invoice traceability and auditability
Every action taken on an inbound invoice is registered and stored, ensuring traceability and paving the way for a reliable audit trail. Additionally, every inbound invoice, valid or invalid, carries embedded metadata. This data can be used within an AP workflow and even sent back to your ERP/business systems, where your employees can easily find important information. The Compleo Hybrid SaaS platform can also trace invoices in real-time, providing you a second reference point for status details.
Trusted Security and High Performance
Compleo Gateway requires login authentication and provides document encryption to secure business document interchanges. In addition, Compleo Gateway leverages Microsoft Azure to optimize your bandwidth and offer high availability by mitigating network or system disruptions on both parties’ sides.
Fully scalable workflows
Compleo Hybrid lets you easily add notifications, document routing, and remote validation to closely integrate with your Accounts Payable process. You can adjust this to fit your system architecture as it changes over time.
Connect suppliers with ease via SaaS
As a SaaS portal, Compleo Gateway offers three ways to exchange business documents, each adapted to a specific supplier-customer relationship.
- If your supplier already uses an EDI format, it can automatically exchange its invoices through a Windows folder connected to our Robotic Process Automation (RPA).
- When a supplier and a customer want a full IT integration, they can use the API channel. As for suppliers sending small volumes of invoices, it is best to advise them to use structured formats such as XML or JSON, which most recent ERPs currently provide.
- If PDF is the only option, then Compleo Hybrid can read document properties to proceed with the exchange automatically.
In addition, Compleo Hybrid provides the appropriate automated workflow to integrate these exchanges into your current procedures. Our solution can read multiple document formats, including EDIFACT, GS1, UBL, UN/CEFACT CII, X12, Odette, to name a few. There is no need for your company to have the expertise on these formats. Compleo Hybrid automatically creates a readable PDF invoice, embeds the original format within, allowing better understanding for business users.
Achieve AP automation with inbound invoice integration via SaaS Application.
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